AI assistant for photographers: bookings, shoot preparation and delivering the material to the client
Shooting and editing are yours. The assistant answers clients about free dates and prices, prepares shoot guides, handles contracts and deposits, reminds you about delivery deadlines and assembles galleries.
What it does
- answers enquiries and pins down the details of a shoot from a checklist
- prepares the brief and a set of references for a specific format
- keeps the shooting calendar and reminds clients
- writes portfolio and social media copy around your images
- prepares the contract and a pre-shoot guide for the client
What it does not do
The limits are set in advance
- does not shoot or retouch in your place
- does not decide which images the client sees
How much time it frees up
By our reviews, a photographer spends roughly
10 hours a week on the routine listed above — more than a third of the working week. The assistant does not take all of it: some tasks you will still be checking. But checking something finished is faster than doing it from scratch, and the gain lies in exactly that difference.
How it works
The assistant takes on everything that stands between you and the work: correspondence, briefs, descriptions, the calendar. The creative part stays entirely yours — we do not attempt to substitute for it and do not believe it can be done.
How the assistant handles a photographer's messaging and admin
A first reply to the client within a minute
"Hello, how much is a family shoot in October?" — in season there are dozens of these a day, and each one waits for a reply while you are shooting. The assistant answers from your price list and free dates, clarifies the format, number of people and location, and offers two or three dates. By evening you have a list: who, what they want, which dates suited — and only the decision "take it or not".
A shoot guide for the specific format
A family shoot in the park, a wedding, a studio portrait — each has its own guide: what to wear, what to bring, when to arrive, what to do if it rains. The assistant sends the right one three days and one day before the shoot and answers follow-up questions from your base. Fewer "what should we wear?" messages at seven in the morning on shoot day.
Contract, deposit and balance without reminders to yourself
The assistant prepares the contract from your template for the specific shoot, sends it, tracks the deposit and records the date by which the photos are promised. Two days before the deadline it reminds you, and after delivery it reminds the client about the balance if it has not arrived. Calmly and once.
Selecting and delivering the material
You hand over the folder of edited shots; the assistant assembles a gallery in your design, sends the client the link and a "how to download and where to print" guide, and a week later asks whether everything opened. It will not do the selection — only by your marks.
Reviews and repeat clients
Two weeks after delivery the assistant asks the client for a review using your template, and once a year reminds past clients about a seasonal shoot, if you have allowed it. Nothing pushy: one message, no repeats.
What the dialogue looks like
Client: Hello! We'd like a family shoot with two children, preferably in a park, in the first half of October. How much is it?
Assistant: Hello! An outdoor family shoot — 1.5 hours, 60 edited shots — costs [amount] per the photographer's price list. In the first half of October, 4, 5 and 11 October are free, morning or sunset. Which dates and times suit you? And how old are the children — that affects which location to suggest.
Client: 5 October, evening. The children are 3 and 7.
Assistant: Booked: 5 October, 17:30, a park with a playground nearby — the photographer will confirm the spot today. I'll send the contract and the "what to wear" guide here; a 30% deposit secures the date.
What we need from you at the start
- The price list by shoot format and what it includes: time, number of shots, delivery times.
- A booking calendar where you are willing to mark shoots — the assistant will check against it.
- A contract template and shoot guides, if you have them; if not, we'll put them together at the start.
- Your communication style: a few real client conversations so the assistant sounds like you.
Implementation timeline
The review takes one conversation, setup two to three days. In the first week you see every reply the assistant gives and adjust the tone; from the second it runs the messaging itself and brings you only date decisions and unusual requests.
Frequently asked questions
Clients come through social media and write there too.
The assistant works in messengers and email; for social media we agree on a simple rule — move the conversation to the messenger with the very first reply, using a ready link.
The assistant works in messengers and email; for social media we agree on a simple rule — move the conversation to the messenger with the very first reply, using a ready link.
Won't it quote a price below the price list?
No. Discounts and special terms are yours alone. To "can it be cheaper" the assistant politely replies that it will pass it on to the photographer.
No. Discounts and special terms are yours alone. To "can it be cheaper" the assistant politely replies that it will pass it on to the photographer.
Can it see clients' photos?
Only the folders you specify for assembling galleries. It does not touch the raw files or the archive.
Only the folders you specify for assembling galleries. It does not touch the raw files or the archive.
Weddings are a separate story with coordination.
Yes, and for them the assistant keeps the day's run sheet, vendor contacts and reminders for the couple — that is set up separately if weddings are your main format.
Yes, and for them the assistant keeps the day's run sheet, vendor contacts and reminders for the couple — that is set up separately if weddings are your main format.
What it costs
Task review and configuration of one assistantfrom ₽12,000 (≈ $142)
An extra task beyond the basic fivefrom ₽3,000 (≈ $36)
Training for you or a member of stafffrom ₽5,000 (≈ $59)
Support and adjustments, per monthfrom ₽4,000 (≈ $47)
Build an assistant like this
Tell us which tasks eat the most of your time, and we will say which of them are worth handing to an assistant first and which are better kept for yourself.
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