AI assistant for musicians: gigs, riders, venue correspondence and bookkeeping
The music stays yours. The assistant takes what keeps postponing rehearsals: negotiations with venues, riders, the schedule, fee tracking and preparing texts for announcements.
What it does
- answers enquiries and agrees the terms of performances
- prepares the rider and the technical requirements for the venue
- writes release descriptions and platform copy
- keeps the calendar of performances and rehearsals
- prepares the quote and the contract for a specific event
What it does not do
The limits are set in advance
- does not write the music in your place
- does not negotiate the fee
How much time it frees up
By our reviews, a musician spends roughly
9 hours a week on the routine listed above — more than a third of the working week. The assistant does not take all of it: some tasks you will still be checking. But checking something finished is faster than doing it from scratch, and the gain lies in exactly that difference.
How it works
The assistant takes on everything that stands between you and the work: correspondence, briefs, descriptions, the calendar. The creative part stays entirely yours — we do not attempt to substitute for it and do not believe it can be done.
What the assistant does for a musician while you rehearse
Venue correspondence from the first enquiry to confirmation
A club writes "we have a slot on 14 October, what are your terms?". The assistant replies from your price list and rider: a fee or a percentage, technical requirements, soundcheck time, what is needed from the venue. It clarifies the details you usually clarify and brings you an assembled offer for a yes/no decision. A price below the agreed minimum it does not discuss — it forwards it to you.
A technical rider that doesn't get lost
Your rider differs by line-up: duo, full band, acoustic. The assistant keeps all the versions and sends the right one for the specific show, and three days before the concert reminds the venue of the key points most often forgotten. You are not met at the venue with "we didn't know about the second monitor".
Tour schedule and logistics
Five cities in two weeks: travel, check-ins, soundchecks, interviews. The assistant builds a single day-by-day schedule, watches the connections and sends each band member where to be and when. If a flight changes, everything that depends on it changes too, and everyone finds out, not just you.
Tracking fees, royalties and expenses
Who paid the advance, who owes the balance, how much went on rehearsal room hire and travel. The assistant keeps a table for each show and once a month produces a summary: earned, spent, who to remind about payment. It reminds politely and from your template.
Announcements and texts that venues and media are waiting for
Every concert needs a press release, an announcement for the venue's social media and a short biography of the required length. The assistant assembles them from your approved text base to suit the specific recipient's format. It does not write creative texts or lyrics — only organisational ones.
What the dialogue looks like
Venue: Good afternoon! We are considering you for 14 October, Saturday. What are the terms and what do you need technically?
Assistant: Good afternoon! Thank you for the offer. For a Saturday the terms are a fixed fee per our price list or 70% of ticket sales, at the venue's choice. The technical rider for the full line-up is attached; the soundcheck needs to be two hours before doors. Could you tell me the capacity of the hall and what time you plan to start?
Venue: The hall holds 250, start at 20:00, doors at 19:00.
Assistant: Noted. I'll pass it to the musician for confirmation today and come back with an answer by this evening. If the fixed option works, I'll send the details for the advance.
What we need from you at the start
- The price list and the floor below which the assistant does not discuss terms but passes them to you.
- Riders for each line-up and a list of what venues most often overlook.
- Approved texts: a biography in three lengths, a programme description, press photos.
- How you track money now — a spreadsheet, notes or "in your head": the initial bookkeeping setup depends on it.
Implementation timeline
The review is one conversation. Setting up correspondence, riders and bookkeeping takes three to four days. The assistant handles the first two or three venue exchanges under your supervision; after that you receive only ready offers to decide on. About two weeks in total.
Frequently asked questions
Won't it agree to bad terms on my behalf?
No. Anything below your minimum or outside the rider the assistant neither accepts nor promises — it brings it to you with a note. Confirming any show is yours alone.
No. Anything below your minimum or outside the rider the assistant neither accepts nor promises — it brings it to you with a note. Confirming any show is yours alone.
We're a band, not one person.
Then the assistant keeps the shared schedule and correspondence with the line-up, and decisions are made by whoever you appoint. One assistant for the band is a sensible setup.
Then the assistant keeps the shared schedule and correspondence with the line-up, and decisions are made by whoever you appoint. One assistant for the band is a sensible setup.
Can it be trusted with social media?
Concert announcements and replies to organisational questions — yes. Personal content, engaging with the audience and anything that speaks creatively in your name is better kept to yourself.
Concert announcements and replies to organisational questions — yes. Personal content, engaging with the audience and anything that speaks creatively in your name is better kept to yourself.
We play irregularly, a few concerts a season.
Then the assistant is needed mainly around each concert: correspondence, rider, texts. Between shows it simply waits and costs you no time.
Then the assistant is needed mainly around each concert: correspondence, rider, texts. Between shows it simply waits and costs you no time.
What it costs
Task review and configuration of one assistantfrom ₽12,000 (≈ $142)
An extra task beyond the basic fivefrom ₽3,000 (≈ $36)
Training for you or a member of stafffrom ₽5,000 (≈ $59)
Support and adjustments, per monthfrom ₽4,000 (≈ $47)
Build an assistant like this
Tell us which tasks eat the most of your time, and we will say which of them are worth handing to an assistant first and which are better kept for yourself.
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