AI assistant for psychologists: bookings, notes between sessions and teaching materials
The work with the client itself is yours alone. The assistant covers everything around it: the schedule, reminders, writing up notes from your jottings, selecting exercises and preparing materials for a group.
What it does
- keeps the session schedule and reminds clients
- prepares materials and exercises for a session on a given theme
- organises your notes after a session
- writes articles and case discussions for a professional blog
- drafts practical replies to first enquiries
What it does not do
The limits are set in advance
- does not counsel clients and does not give psychological advice
- has no access to the content of sessions unless you decide otherwise
How much time it frees up
By our reviews, a psychologist spends roughly
10 hours a week on the routine listed above — more than a third of the working week. The assistant does not take all of it: some tasks you will still be checking. But checking something finished is faster than doing it from scratch, and the gain lies in exactly that difference.
How it works
The assistant prepares materials and works through the routine without touching the substance. The limits are set in advance and firmly: where a specialist's qualification is needed, the assistant stops and passes the question to you.
Where the assistant saves a psychologist's time
A post-session note from three keywords
After a meeting you have ten minutes before the next one and three thoughts in your head. You write them down as they are — "relationship with mother, devaluation, homework: emotion diary". The assistant turns this into a structured note in your format: topic, dynamics, homework given, what to return to next time. It adds no interpretation: the note contains only what you wrote, but in an order that is easy to reread a month later.
Cancellations, rescheduling and the slot nobody took
A client writes at nine in the evening that they can't make it tomorrow. The assistant replies by your rules: offers free slots in the week, reminds them of the cancellation terms if agreed, and moves the booking. You learn about it in the morning in one line, and the freed time has already been offered to a client from the waiting list.
Homework the client will actually receive
You gave an exercise verbally, the client nodded and forgot by evening. After the session the assistant sends them a short instruction for the exercise you marked with one word — from your own library of wording. Before the next meeting it reminds the client to bring the result, and reminds you what was agreed.
Materials for a group or a lecture
You are preparing a class on a topic you have worked with for years. The assistant assembles a draft handout from your plan, selects exercises from those you have already used and lays out the presentation in a consistent style. You edit the content; layout and structure are not your concern.
What the dialogue looks like
You: Session with K. — anxiety before public speaking, worked with bodily sensations, homework — breathing exercise twice a day, next in a week.
Assistant: Wrote up the note and filed it in K.'s record. Sent the client the breathing exercise instruction from your library and a reminder about the meeting next Thursday at 18:00. Remind them mid-week about doing the exercise?
You: Yes, Wednesday evening, gently.
Assistant: Set for Wednesday 20:00: "How is the exercise going? If anything raises questions, we'll discuss it at the meeting".
What we need from you at the start
- The note format you use — one or two notes as a structure sample (the content can be hidden).
- Your booking and cancellation rules: how many hours' notice, what happens on a no-show, whether there is a waiting list.
- A library of exercises and homework, if you already have one; if not, we'll build it from what you give most often.
- What the assistant must not discuss with clients: any content of sessions and anything that resembles counselling.
Implementation timeline
The review takes one conversation. Setting up the schedule and note format takes two to three days. Then a week in which the assistant writes up notes and you see what to change in the structure. It becomes fully operational in about two weeks, once no more formatting corrections are needed.
Frequently asked questions
Confidentiality is the most important thing. How is it handled?
The assistant sees only what you write to it and is stored on your side. During setup we agree that clients are identified by initials or a code, and the content of notes stays minimal — exactly what you write.
The assistant sees only what you write to it and is stored on your side. During setup we agree that clients are identified by initials or a code, and the content of notes stays minimal — exactly what you write.
Won't it start "counselling" the client in chat?
No. All replies to clients are organisational: time, rescheduling, a reminder, sending the exercise you assigned. Any question about content the assistant forwards to you without answering on the substance.
No. All replies to clients are organisational: time, rescheduling, a reminder, sending the exercise you assigned. Any question about content the assistant forwards to you without answering on the substance.
I work in several approaches; the note formats differ.
We set up several templates and switch between them with one word in the jotting. The assistant does not impose a structure — it reproduces yours.
We set up several templates and switch between them with one word in the jotting. The assistant does not impose a structure — it reproduces yours.
Will it work for an online practice?
Yes, it is even more convenient: the schedule, meeting links and reminders live in one place, and the client gets the link an hour before the session without your involvement.
Yes, it is even more convenient: the schedule, meeting links and reminders live in one place, and the client gets the link an hour before the session without your involvement.
What it costs
Task review and configuration of one assistantfrom ₽12,000 (≈ $142)
An extra task beyond the basic fivefrom ₽3,000 (≈ $36)
Training for you or a member of stafffrom ₽5,000 (≈ $59)
Support and adjustments, per monthfrom ₽4,000 (≈ $47)
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