AI assistant for executives: the daily summary, meeting agendas and delegation control
Decisions, negotiations and people stay with you. The assistant takes what turns the day into chaos: departmental reports into one summary, the agenda from what has piled up, verbal instructions into tasks, draft letters and reminders about what nobody came back on.
What it does
- gathers the day's departmental reports into one summary and flags missed deadlines
- builds the meeting agenda from the correspondence and tasks accumulated since last time
- turns a verbal instruction into a task with an owner, a deadline and a definition of done
- drafts letters to partners and contractors from your bullet points
- reminds you of what you delegated and nobody came back on
What it does not do
The limits are set in advance
- does not make personnel decisions and does not negotiate in your place
- does not sign documents and does not approve budgets
How much time it frees up
By our reviews, an executive spends roughly
12 hours a week on the routine listed above — more than a third of the working week. The assistant does not take all of it: some tasks you will still be checking. But checking something finished is faster than doing it from scratch, and the gain lies in exactly that difference.
How it works
The assistant plugs into the channels where the work already happens: email, messengers, spreadsheets. It does not require the company to move to a new system — on the contrary, it works through what has piled up in the current one.
How the assistant handles an executive's tasks
A daily summary from five departments' reports
Sales write in the chat, production in a spreadsheet, accounting by email, the warehouse by voice note. By evening the assistant pulls it into one page: the day's key figures, what was done, what was missed and by whom, what needs your decision. Red only where the deadline has passed. You read for three minutes and know where to go first in the morning.
A meeting agenda from what has accumulated
Before the weekly meeting the assistant builds the agenda: what was left unresolved last time, which questions the departments raised during the week, which delegated tasks are overdue, which decisions are waiting for you. With a proposed order and time for each item. The meeting runs down a list instead of going round the table.
A verbal instruction → a task with an owner and a deadline
"Tell Sergey to sort out the supplier by Friday" — you say it in the corridor or as a voice note in the chat. The assistant turns it into a task: owner, deadline, definition of done ("contract signed" or "supplier has replied"), sends it to Sergey and puts it under control. A week later nobody has to remember what was said — there is a record.
Draft letters to partners from your bullet points
Three points by voice — and five minutes later you have a letter to a partner: polite, structured, firm where you marked it. In your style — the assistant learns from your past letters. You change one phrase and send, instead of composing wording between meetings.
A reminder about what nobody came back on
Thirty instructions given in a week, twenty came back with a result. The other ten you remember when it is already late. The assistant keeps every instruction under control: it reminds the owner the day before the deadline, and on the day it tells you what is done, what is not and what the owner replied. The list of "hanging" items is always in front of you, not in your memory.
What the dialogue looks like
You: The daily summary, and where we are on this week's instructions.
Assistant: The one-page summary is ready. Highlights: the "Sever" shipment moved by two days — the warehouse did not receive components; sales hit 112% of the daily plan. Instructions: 9 of 14 for the week closed, three in progress on time, two overdue — Sergey on the supplier (did not answer the reminder) and the lawyer on the lease (asks for one more day).
You: Write to Sergey on my behalf that I expect the report tomorrow by 12. And build the agenda for Thursday.
Assistant: Sent to Sergey, deadline updated. Thursday's agenda: 6 items, first the "Sever" supplier, last your two unresolved questions from last time. About 50 minutes. The draft letter to the partner from yesterday's points is also ready.
What we need from you at the start
- Where departmental reports come from and in what form: chats, spreadsheets, emails, voice notes.
- The summary format you find easy to read — or we propose ours and tune it within a week.
- Rules for instructions: whom the assistant writes to directly in your name, and what goes only through you.
- Five to ten of your letters to partners — the assistant tunes its style on them.
Implementation timeline
The first conversation — which sources make up your day and what gets lost most often. Setting up for your departments and summary format — four to five days. A week of working in parallel: the assistant builds summaries and tracks instructions, you say what in the summary is unnecessary and what is missing. Usually from the second week the summary reads without edits.
Frequently asked questions
Will staff get tasks from the assistant instead of from me?
Tasks go out in your name and only the ones you gave; the assistant records and tracks them, it does not invent them. Whom it may write to directly and what it shows you first is set by you at the start.
Tasks go out in your name and only the ones you gave; the assistant records and tracks them, it does not invent them. Whom it may write to directly and what it shows you first is set by you at the start.
What about confidentiality — does the assistant see everything the executive sees?
It sees only the sources you gave it access to and works within a perimeter we agree; a confidentiality agreement is signed before the start. Finance, personnel decisions and negotiations stay outside its authority.
It sees only the sources you gave it access to and works within a perimeter we agree; a confidentiality agreement is signed before the start. Finance, personnel decisions and negotiations stay outside its authority.
Does it suit a company of ten people?
Yes. The volume of instructions and reports in a small company is no smaller — they all just go through one person. The assistant relieves exactly that person.
Yes. The volume of instructions and reports in a small company is no smaller — they all just go through one person. The assistant relieves exactly that person.
What does it cost and what do I pay for later?
Task review and configuration of one assistant — from ₽12,000 (≈ $142), usually 5–7 days; for several departments with different report formats the timeline is confirmed after the review. Then support from ₽4,000 (≈ $47) a month if you need changes and new scenarios; without support the assistant keeps working.
Task review and configuration of one assistant — from ₽12,000 (≈ $142), usually 5–7 days; for several departments with different report formats the timeline is confirmed after the review. Then support from ₽4,000 (≈ $47) a month if you need changes and new scenarios; without support the assistant keeps working.
What it costs
Task review and configuration of one assistantfrom ₽12,000 (≈ $142)
An extra task beyond the basic fivefrom ₽3,000 (≈ $36)
Training for you or a member of stafffrom ₽5,000 (≈ $59)
Support and adjustments, per monthfrom ₽4,000 (≈ $47)
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