AI assistant for site foremen: estimates, quantities, orders and client reports without evening paperwork
The site and the people are yours. The assistant calculates quantities and materials by your norms, keeps purchase orders and the site log, compiles the client report and keeps documents and deadlines under control.
What it does
- calculates quantities of work and materials from the drawings
- prepares the estimate and compares it with actuals as the build progresses
- keeps the site log and records any deviations
- prepares the client report with photographs and commentary
- manages material requests and tracks deliveries
What it does not do
The limits are set in advance
- does not make structural decisions
- does not sign off completed work
How much time it frees up
By our reviews, a site manager spends roughly
13 hours a week on the routine listed above — more than a third of the working week. The assistant does not take all of it: some tasks you will still be checking. But checking something finished is faster than doing it from scratch, and the gain lies in exactly that difference.
How it works
The assistant lives on your phone and works by voice or short messages — there are no complicated programs to log into. It counts, records and reminds while you get on with the job you were called in for.
How the assistant covers a foreman's paperwork
Material take-off from quantities
Walls: 240 square metres for plastering, ceilings: 80 for skimming. The assistant calculates materials by your consumption rates and wastage allowance: bags, buckets, metres. It produces the supplier order in their units and packaging. You check the figures instead of working them out on your knee in the car.
The estimate and its changes
The client added underfloor heating in two rooms. The assistant calculates the extra work at your rates, prepares a supplementary agreement from the template and recalculates the schedule. The client receives a document, not "roughly forty thousand or so".
A site log from voice notes on site
In the evening you dictate: "finished the screed in rooms 3 and 4 today, electricians tomorrow, 40 bags of plaster delivered, short of primer". The assistant sorts this into the site log by date and room, updates material stock and adds primer to the order.
A client report on Fridays
What was done this week, what is next, where we are waiting for the client's decision, how much of the advance has been spent. The assistant compiles the report with the photos you sent, in your template. The client is at ease; nobody calls you on Saturday morning.
People, deadlines and subcontractors
Who is on which site, when the electricians arrive, by what date the first-fix work must be finished for tiling. The assistant keeps the schedule and reminds you: "plumber on Wednesday, the screed must be dry by Monday — access to the flat needed".
What the dialogue looks like
You: Site Lesnaya 12: wall plastering 240 square metres, 15 mm layer, gypsum. Plus primer. Calculate it and the order to Stroybaza.
Assistant: At your rate of 9 kg/m² per 10 mm, a 15 mm layer gives 3,240 kg; with a 7% allowance — 3,470 kg, which is 116 bags of 30 kg. Deep-penetration primer at 0.15 l/m² — 36 l, taking 4 canisters of 10 l. The order to Stroybaza at their prices — [amount], delivery tomorrow after 14:00. Send it?
You: Send it. Have them carry the bags up to the third floor.
Assistant: Added carrying to the 3rd floor to the order. Sent, the confirmation will come to you.
What we need from you at the start
- Your consumption rates and labour rates — in any form, even from memory; we'll record them at the start.
- Templates for the estimate, supplementary agreement and client report, if you have them.
- The suppliers you work with and their price lists or links.
- How you prefer to pass on data from the site — voice, photo, text.
Implementation timeline
The review is one conversation. Setting up rates, prices and templates takes three to four days. In the first week the assistant keeps the log and orders for one site together with you, then for all of them. After two weeks, calculations and reports run without evenings spent on paperwork.
Frequently asked questions
Won't it get the material calculation wrong?
It calculates by your rates and shows the formula — checking takes a minute. It won't correct errors in the input quantities, which is why you set the quantities yourself.
It calculates by your rates and shows the formula — checking takes a minute. It won't correct errors in the input quantities, which is why you set the quantities yourself.
Will the client see that the report isn't written by me?
The report is compiled from your data and photos in your template and goes out after your check. To the client it is your report.
The report is compiled from your data and photos in your template and goes out after your check. To the client it is your report.
Several sites at the same time?
Yes, each has its own log, orders and schedule. The assistant gives a summary across all sites in a single table.
Yes, each has its own log, orders and schedule. The assistant gives a summary across all sites in a single table.
Will it produce a project estimate from scratch?
A draft from your rates and the quantities in the bill — yes. Checking, coefficients and the final terms are yours.
A draft from your rates and the quantities in the bill — yes. Checking, coefficients and the final terms are yours.
What it costs
Task review and configuration of one assistantfrom ₽12,000 (≈ $142)
An extra task beyond the basic fivefrom ₽3,000 (≈ $36)
Training for you or a member of stafffrom ₽5,000 (≈ $59)
Support and adjustments, per monthfrom ₽4,000 (≈ $47)
Build an assistant like this
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